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Data Organisation and Storage

Thursday, May 28, 2015   By Mike Reddy


Your business is growing, as is the need for more data storage. Along with the need for more data storage comes the necessity of security to keep all that crucial data safe for you and your clients.

Depending on your circumstances, it might pay to wrap it all up in a comprehensive security, storage and organisational strategy for your business.

Luckily, there are a number of options available today that are secure and affordable. As you begin to consider these options, you need to consider your needs – capacity, how and where you need access and physical location. Obviously you want an option that meets all three needs.

Here are my favoured business coach’s recommendations to consider (or maybe you need a combination of options):

  • Flash memory thumb drives which you can carry from one computer to the next easily, but may not be the best option for a larger system, but great when employees need to work offsite.

  • External Hard Drives - Direct Storage that includes technology like USB connected devices which require manual backups. These essentially only back up one computer and not entire systems. These should be carried offsite each night in case of a catastrophic event – fire, storm, tornado, earthquake, burglary, etc.

  • Network Attached Storage – Similar to external hard drives but connected to your entire network. These often work well for small business as an economical and secure source. They are easy to put in place, manage and even consolidate (reducing costs and increasing efficiency) as needed. Data backup and recovery are relatively simple with Network Attached Storage.

  • Online Storage is simply cloud storage systems. The remote location and easy accessibility offer a plethora of benefits for small businesses. It is secure, protects data stored at our physical location, allows you to share files easily and lets you log in from virtually any web browser.

If you are still unsure about the best option for you and your business, you might want to take the time to have a chat with us or consult a trusted IT professional who can help you weigh the pros and cons of each option and help you choose what suits your needs best.

This is an area where you want the best option for your business and it is worth spending the needed funds for the security of your business and the vital data in your care.

Mike Reddy is a Chartered Accountant, business coach and advisor helping businesses in Sydney, Melbourne, Brisbane and Gold Coast to easily increase their profits and cash flow. He is currently President of the North Sydney Chamber of Commerce, a Regional Councillor for Sydney North East and a member of the Institute of Chartered Accountants Sydney leadership team. As well as advising businesses, Mike presents business development seminars and webinars and is regularly contacted by the media to comment on small business matters. You can connect with him on Facebook, Twitter and Google+.