Shape Your Business logo
Follow Us:

Getting The Most Out Of Your Work Day

Tuesday, January 20, 2015   By Mike Reddy


In all my years as a Chartered Accountant, business advisor and coach, I have yet to come across business owners who have a lot of time on their hands. On the other hand I have met plenty who have so much to do yet very little time in which to do it.

Having an ever increasing list of things to do can distract you from the things you ought to be doing. The result is that you never reach your potential.


The only way to have a fighting chance is to employ a time management system.

It's important to tackle the most stressful tasks first thing. Otherwise it will serve to demotivate you while you try to tackle everything before it. Get them out of the way and you can start your next tasks with a certain feeling of pride that the thing you were putting off now behind you.

You can actually boost your energy and motivate you (and your team) for the rest of the day helping to improve your productivity.

Studies show that most people are at their most effective in the early hours of the morning. That might, or might not, apply to you but it might be a good idea to start earlier a couple of mornings a week in order to test that theory out. It will certainly mean there are less distractions-and that's not such a bad thing!

There should also be a certain period each day that is "distraction free". No phone calls, no visitors, no team member enquiries, no email notifications popping up advising you of another email that has come in.

The parameters you set, how you do it, is really up to you but it's just so important to have that "you time" to be able to completely focus on a particular task or project.

Many time management experts refer to the 5 D's: do it or delete it or delegate it or decide on it or date it.

Time management is about doing things more efficiently. It's about getting things done. It's about creating time to do the things that need to be done but are currently being neglected.

And it's a system. And businesses work far more effectively and efficiently with systems.

Mike Reddy is a Chartered Accountant, business coach and advisor helping businesses in Sydney, Melbourne, Brisbane and Gold Coast to easily increase their profits and cash flow. He is currently President of the North Sydney Chamber of Commerce, a Regional Councillor for Sydney North East and a member of the Institute of Chartered Accountants Sydney leadership team. As well as advising businesses, Mike presents business development seminars and webinars and is regularly contacted by the media to comment on small business matters. You can connect with him on Facebook, Twitter and Google+.