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Save Money in the Clouds

Tuesday, May 14, 2013   By Mike Reddy

 



There may have been a time when business owners were feeling iffy about cloud storage. Its intangibility reeked of instability and a lack of security. Plus, what is that saying about keeping your head out of the clouds?

But times have changed, attitudes have evolved and these days cloud storage is providing the most secure and affordable data storage method for small businesses.

Space-consuming on-site storage and the grumpy never-available-when-you-need-them IT techs who manage them are no longer necessary.

Store tax information, customer data, supplier invoices, contact data, personnel records - all in one place. Data is safe and accessible throughout your office network- and the added advantage is that it's also there for you when you are on the go. This is some of what cloud storage brings to the table.

Damage to servers, computer crashes, security breaches and theft are costly, sometimes devastating, in a small business and have the capability of setting your business back significantly in time and money.

With cloud storage, these threats are virtually eliminated.

When choosing a business storage service evaluate the following features:

  • Storage capacity- usually, a simple analysis can be provided based on the number of employees
  • Special features- initial transition to the cloud, levels of encrypted security, automatic back-up, automatic reduplication, etc.
  • Collaboration capabilities- remote access options, syncing, branding tools, etc.
  • Help and support- customer service availability and options

Switching to the cloud has financial benefits, time-and-space saving advantages and staffing reduction solutions. When used effectively, it can also increase productivity and enhance collaborative projects.

Allowing employees to work remotely can also increase motivation and provide a more flexible path to task completion, improving morale.

When files can be shared through the network, printing is reduced by leaps and bounds. Cutting down on paper and printing costs can leave extra room in the budget of a small business.

Initially, making the switch to cloud storage may seem like a costly investment, but in the long run this investment has a worthy return across the board.

By Mike Reddy, Business Coach


Mike Reddy is a Chartered Accountant, business coach and advisor helping businesses in Sydney, Melbourne, Brisbane and Gold Coast to easily increase their profits and cash flow. He is currently President of the North Sydney Chamber of Commerce, a Regional Councillor for Sydney North East and a member of the Institute of Chartered Accountants Sydney leadership team. As well as advising businesses, Mike presents business development seminars and webinars and is regularly contacted by the media to comment on small business matters. You can connect with him on Facebook, Twitter and Google+.