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Things to Secure Before Taking a Holiday

Monday, April 30, 2012   By Mike Reddy

 



Taking a much-needed break? Ensure that you can enjoy some peace and quiet by tying up loose ends before ditching your desk.

Start with your computer. Run a check and complete all software updates and then execute a full back up.

For extra insurance, complete your back up on an external hard drive and store it in an off-site location or use one of the cloud solutions available.

Create a few relevant folders and save to them on a cloud-based storage site like Dropbox, or on a USB drive that you can take along. Confirm that your email accounts are synced to your mobile, laptop or tablet device.

Leave your computer on if you think you might need to access it remotely and be sure to enable the ‘Sharing’ or ‘Remote Access’ mode before leaving. Set up an Out of Office notification that automatically replies to emails and messages sent to your accounts.

Helpful information to include are your dates of departure and return, details of who to contact for immediate assistance and your apologies for any inconvenience your absence may cause.

You may also change your voicemail and phone messaging systems to relay the same information. Whatever you do, don’t leave your customers wondering.

These notifications will also save you the headache of sifting through hundreds of repeat messages upon your return.

If you are in the midst of a project or task, make sure to delegate responsibilities to a colleague and above all, ensure that you have reviewed all customer orders and projects.

Assign a point person who can act as your stand in on all your accounts, and in the event that a deadline changes or a conflict arises. Leave your assistant or another colleague a list of emergency contacts, names and instructions, should you lose touch or be out of contact suddenly for unforeseeable reasons.

Organise your desk and office space before leaving. Not only will this make it easier should a colleague need to find something on your desk, but it will be a calming and less stressful environment to return to.


Mike Reddy is a Chartered Accountant, business coach and advisor helping businesses in Sydney, Melbourne, Brisbane and Gold Coast to easily increase their profits and cash flow. He is currently President of the North Sydney Chamber of Commerce, a Regional Councillor for Sydney North East and a member of the Institute of Chartered Accountants Sydney leadership team. As well as advising businesses, Mike presents business development seminars and webinars and is regularly contacted by the media to comment on small business matters. You can connect with him on Facebook, Twitter and Google+.