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Time Saving Strategies

Tuesday, June 25, 2013   By Mike Reddy


No need to quote studies or research here - small business owners know how many hours they put in to their business.

With the business up and running there are a few helpful ways to relieve the pressure and take a well-deserved breather.

The biggest challenge for many small business owners can be delegation. It is imperative to relinquish some of your control and assign tasks to your trusted team members.

Don't trust your employees to get the job done right? Perhaps it is time for some staffing changes! Your team should be a support system you can rely on, not a liability.

Ignore the taboo- outsourcing can be a lifesaver for small business owners. Not sure you are ready to commit? Start by hiring freelance workers to complete small non-critical projects and tasks before taking someone on permanently.

Plot out your phone calls. Phone calls can quickly become a vortex in which time gets lost. Jot down notes in outline form to keep calls on track and keep the conversational chit-chat to a polite minimum.

Return phone calls in order of priority instead of order in which they were received.

Start the clock! No, really. Utilising a timer on your Smartphone to keep tasks timely is a small-term time management skill that will help develop well (and fast) habits, as well as identify weaker areas in need of improvement.

Streamline meetings by creating agendas ahead of time and include time allocations for each topic. Be specific when selecting who needs to attend each meeting to cut down on time spent debating.

Quality over quantity applies here.

Stick to meetings in a conference room so that you are free to step out when you are finished. Be the boss and control the entrances and exits.

Remember it is not only okay but necessary to be able to say no. If you do not have a minute for somebody, schedule a meeting for later in the day when prioritised tasks have been completed.

Schedule a daily 'power hour' where you do not take calls, respond to emails or meet with colleagues. Utilise this time to prioritise and get quality thinking time in, before distractions cause you to lose focus.

By Mike Reddy, Business Coach

Mike Reddy is a Chartered Accountant, business coach and advisor helping businesses in Sydney, Melbourne, Brisbane and Gold Coast to easily increase their profits and cash flow. He is currently President of the North Sydney Chamber of Commerce, a Regional Councillor for Sydney North East and a member of the Institute of Chartered Accountants Sydney leadership team. As well as advising businesses, Mike presents business development seminars and webinars and is regularly contacted by the media to comment on small business matters. You can connect with him on Facebook, Twitter and Google+.